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Discussion Starter #1
John,

Given the poor turn out again for the AGM, are you intending to change the format next year with a view to attracting more members? Have you considered holding it as a pub meet somewhere, I know that I would be more inclined to attend were it to be held that way?

How much did the AGM cost the club this year?
 

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The AGM itself actually costs nothing. Because we do it with the Dinner its just a matter of getting the room earlier in the day. I think the most we've ever paid for the room was £150 and that was last year and included coffee and biscuits.

This year's AGM was affected by a track day on the same day and the location being a long way for some people. That said we did have people turn up for the AGM only and not the dinner. However, good point and it's something we should consider.

We would like to hear anyone else's comments on why an annual dinner isn't really attractive to you or why you can't attend the AGM
 

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Would it perhaps be possible to tie it in with the National Skyline Meet? As this seems to be the time when most of us get together at one time?

Or maybe start a poll with some other proposals?

Dave.:)
 

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No not at all.

The National Skyline Meet is a meeting for all owners of any club or no club at all. This is a GTROC-only event (even non-member forum users are not entitled to atend). In addition our Rules dictate it should be held at the end of the year.

I also doubt people will want to spend a couple of hours in the middle of the day away from the event debating the club. Similarly I doubt members would want to ad a couple of hours on to the end of their day to debate the club.

Going back to the previous comment about holding at a pub meet. It's held in a hotel with a bar and all the usual facilities and starts at 2pm (after lunch) so should be viewed as a social event as well. In that respect it already fits the model of being a pub-like meet.

We move it around the country as well so as to prevent a bias towards one area/geography. Last year it was in Oxford. In addition it's held at the same time as the Annual Dinner and Awards to encourage more people to attend from afar so they can then spend the evening/night away from home if they choose and make the travel worthwhile. For example one car travelled over 300 miles to this year's AGM and Di9nner.
 

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The AGM has always not been attended well, and I have been to most of them. It makes sense to have the AGM at the end of the year, so that most of the major meets are over, and a good time to discuss the clubs presence at those meets. Good points and bad. To review where we can improve the following year.
It also makes sense to hold it in a hotel where they are more likely to have proper conferencing facilities. If we booked a room in a hotel, just for this purpose, then the cost would normally be from £150 upwards, (one hotel quoted me £500). The club would then have to pay for this, and any refreshments (anywhere from £1.50 pp upwards). However, as we try and tie this in with our Christmas Dinner, and many people are paying to stay at the hotel, and eat Christmas Dinner, we are pretty lucky and get the room for free as well as refreshments.

The lack of attendance at the AGM is a real shame, as it is YOUR chance to have YOUR say in YOUR club. It doesn't matter where it is held really, as the attendance is never much, no matter where we have been.

Suexx
 

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Discussion Starter #6
Speaking personally, I would be more inclined to attend the AGM if it was less a less formal affair held somewhere such as The Grasshopper. You may say that currently it's not a formal affair but I know that's how it is perceived by many. Just thinking out loud really and trying to be constructive as I probably won't be re-joining next year anyway.
 

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Speaking personally, I would be more inclined to attend the AGM if it was less a less formal affair held somewhere such as The Grasshopper. You may say that currently it's not a formal affair but I know that's how it is perceived by many.
Absolutely it is NOT a formal affair. Yes we are obligated to conduct certain business at the meeting, such as a financial statement, relection of officers and so forth, but other than that it is just a talking shop about the club and what we should do for the next year+

At this year's AGM almost everyone had a beer in one hand and the agenda in the other. I don't know how we can make it less formal without it becoming completely unconstructed. Perhaps you are right it is about perceptions but I have NEVER had anyone ask me what happens at these events or what it is like either.
 

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Speaking personally, I would be more inclined to attend the AGM if it was less a less formal affair held somewhere such as The Grasshopper. You may say that currently it's not a formal affair but I know that's how it is perceived by many. Just thinking out loud really and trying to be constructive as I probably won't be re-joining next year anyway.
Sorry, but have you been to an AGM? (I am not always good with names and faces, ask poor Brian LOL). I honestly don't see how it can be considered 'formal'. It is an AGM, with all that goes along. It is just a meeting, and though there has to be some formality to the proceedings, it is not formal

For a start I am there, and when I am not talking too much, I fidget, keep getting loads of coffee, and then sneaking out for a fag!

Even if though, we could book a room at the Grasshopper, the club would still have to pay a lot of money. You could not just have the meeting at the pub. Too noisy, and where could we all sit? So on and so forth.

I for one, as a GTROC member, and proud of it, vote to continue the AGM's as they have always been, non attendance or not!

Suexx
 

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If my car wasn't broken I would have been there.

Its really not formal at all, some fool even turned up there in leather strides once.

I, personally, think it is best when in conjunction with the Christmas Dinner as it is the one time in my opinion when paying club members should get together.
All other meets [possibly not trackdays I guess] can then be used for us to socialise and introduce others to the club.

I too am typing while thinking but I do find it strange that the turnout is so small. If people can make it down from Scotland and Yorkshire and there is plenty of notification when the event is the turnout is poor considering its our club.

Honestly not having a dig at anyone who doesn't/didn't go.
Not really my style.
 

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Discussion Starter #10
Sorry, but have you been to an AGM?
Err no, not my scene although I have done a 'few' things for the club in my time.

I for one, as a GTROC member, and proud of it, vote to continue the AGM's as they have always been, non attendance or not!
Oh, that's OK then. There have been criticisms in the past that the club is cliquey, just trying to think of ways of making it less so and to attract more members to the AGM. If the status quo is thought to be best, fine by me!
 

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Like I say, that was my own opinion. I really don't understand the view that the club is 'cliquey'. I myself always try to remember new faces (doesn't work, as I always forget again, but that is just me lol). I have seen Scott talking to loads of people at events, and Emma, and John and Claire etc etc. It is nice that people would like the attendance to be better, however, it is not obligatory for members to attend. Having been arranging events this past year, including pub meets, am well aware, that a lot of people do not turn up to anything. You would think in the South East alone, with as many Skylines as there are around, that the monthly meets would always be busy. Not true, one month there was literally only Paul and I there! Go figure! I get annoyed when people don't attend the AGM, purely because there is always during the year, a thread like this one, people moaning about the club, and yet not attending in person to air their views, THAT, is a lot of what the AGM is about.

Suexx
 

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I'm jumping in again ...

Before I bought my GTR, I pm'd Peter as he was the Track Day rep.
Purely regarding my being brought up with the M1, M4 and drive from All Nations back home at 5am after a night clubbing as my personal Donnington.
Peter PM'd me back and actually made me feel quite comfortable about how the track days were run and the etiquette of the people on and off track. i had ventured on track in my Scooby days and was not too impressed for several reasons.

I first really met the Sue at the AGM. lovely lady, traumatised me so I consider her [and Paul] mates now as there were no airs and graces, just a bunch of fools enjoying each others company.
Every time I see Pete and Sue there are hugs and kisses [even from Sue too if I'm lucky] and always a bit of chin wagging.

So I can understand both sides of what you are saying.

But Peter makes a valid point to my way of thinking. As an established and respected member, why is the AGM/Dinner "not your thing".
Again, question not directed at Peter, though it could be seen that way, its a very open question which obviously needs to be answered by all of us.

If not at the AGM, then maybe on this thread.
 

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You jump in all you like hon! Just be careful in those trousers, you might break something lol! :chuckle: ;)

I get a bit touchy on this subject, as I see all the hard work that goes on, including Peter for his track days, which was why I was so surprised at the thread.

In all honesty, it gets a bit much to be thought of as 'cliquey', 'too formal', 'elitist' and all the other rubbish! It really does get my goat, as ALL the people I know, work so hard for the club! Not everyone can all the time, so everyone is important. And also, why, do people keep leaving the club as they are selling their car??? If we were forced to sell the car for whatever reason, I know for certain that Paul and I would be welcome still at functions!

I would agree with the trying to work things out, however, after many nights trawling the internet, looking for hotels that had to fill so many criteria, and be a reasonable price, and be further up the country. As so many people had through the year, suggested they would attend the Christmas function if it were not held so far south! Yet still the attendance was low, and apart from Andyswad and his lovely lady, many of the same faces!


I think the real question, is not what are the club doing wrong, but why, do people not think it worth getting off their backsides and attending? Is it so hard to give up a few hours of their time once a year? I think the real answer lays in Johns point earlier, that people would not want to spend two hours at an AGM at the National Skyline meet, even though, they would already be there, so travel would not be an issue!

I get angry and unreasonable on this issue, because the club has done nothing to deserve the criticisms so often leveled at it.

Suexx

btw Bajie is entitled to extra hugs next meet! :wavey:
 

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I think that this thread is good and people should put their honest opinions up why they did not attend or did not want to attend.
I am going to put the truth and not what I think people want me to say.

If the dinner had been in Derby which was one of the options, I would have attended the agm and dinner and beers and got a taxi home and treated it as a night out.

Since it was 75 miles (2 hours:eek: ) away from home, it is completely different thing for me. It would have been worth taking my wife (27 weeks pregnant, no clothes fit) with me. New dress (big one lol), and clobber for me, room cost, drinks. For one night out way over my budget. Instead, I felt it important to attend the agm as I am an area rep so I drove 2 hours each way in the mondeo (to save costs) and am pleased I did. Only down side was the cat went 15 miles from home and I struggled home with a half power car whistling away with loads of cat bits stuck in the exhaust:mad: Had a new cat fitted Monday:mad:

If it was down south, I may have reconsidered going to the AGM as I doubt I will make the grasshopper this year as it is a bit mad to spend 12 hours out just for a four hour pub meet/meal and I have the wife/baby/home improvements to think of.

Interestingly, I attended the Notts Sports Car club AGM on Sunday morning at Long Eaton which is 15 minutes travel for me. I used the skyline as the mondeo was poorly. Most people who attended that were fairly local, e.g. up to 40 miles away and the agm had about 25 people attending and the following meal about 75. Total cost would have been about £20 for me. Quite a difference!

I do think that it is important a good cross section of people attend and give their opinions. The club needs to give the members what they want but they need to tell the club what it is that they want doing!

Summing up, for me, if it had been a different weekend, I would probably not had the time to go. Even on that weekend, it is a really expensive afternoon/night out compared to other nights out I do.
Ok, I am tight:chuckle:
 

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Discussion Starter #15
There you go again Sue, overreacting. This thread isn't about criticising the club or the people that run it, it's about the mockery of an AGM where committee members, their partners and those closely associated with running the club, e.g. you and Paul, outnumber 'ordinary' members. Can you not see that by any standards, something just ain't right. Whether you think it's cliquey, formal, elitist or whatever simply isn't of interest, it's the opinions of the bulk of the membership that should be of interest and trying to make things better. Well, in my opinion anyway...
 

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I do see your point Dave (you award winner you! :wavey: ). And cost certainly does have to be taken into consideration! However, we only have a small membership, and these are spread far and wide. Paul and I travelled 176 miles to the location, and because of my illness, felt it better to stay two nights! Even further for Jason and his lovely wife! A seven hour drive is no joke! Another member drove from Plymouth. We do try and swap the locations round to try and accomodate as many people as we can. I think though the next one should be further south, as not only is it easier for us, it is easier (believe it or not) for Scotland (fly/drive), and for other locations similar!

Suexx
 

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Pete, no disrespect to you, as i know how much you have done for the club organising track days etc , but you havent really experienced the "Social" side of the club as , as you say, its not your thing. Thats fine, not everyone wants to go to static meets and AGM's, but out of 250+ members, you cant tell me that only 17 or so people are the only ones available to make a point of view?
To be honest, a pub environment might not be suitable for the majority due to fag smoke. We do not smoke at the meetings. A beer, yes, fags no. I bet you if we held it in a pub to be more "less formal", the same amount of people would complain they didnt like the smokey area.
To be 100% honest, i dont think it matters where you have it, because if people really, honestly wanted to go, they would. Same with everything here. Everyone wants to moan, but no-one wants to actually do anything about it.
The reason it seems cliquey is because they are the same people time and time again doing what the club effectively needs. Maybe if some different faces turned up and joined in, then it wouldnt seem like a little clan doing everything.
 

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Discussion Starter #18
PMSL, sand, head, stuck, in, all because (some) pubs are smokey! Get real Paul, nobody is moaning, why are you and Sue so precious about this, what on earth is wrong with debating something which clearly isn't working and looking to improve it? Is it because a few people like it the way it is? Who are those people? Oh yes, those that go every year! :chuckle:
 

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I do see your point Dave (you award winner you! :wavey: ). And cost certainly does have to be taken into consideration! However, we only have a small membership, and these are spread far and wide. Paul and I travelled 176 miles to the location, and because of my illness, felt it better to stay two nights! Even further for Jason and his lovely wife! A seven hour drive is no joke! Another member drove from Plymouth. We do try and swap the locations round to try and accomodate as many people as we can. I think though the next one should be further south, as not only is it easier for us, it is easier (believe it or not) for Scotland (fly/drive), and for other locations similar!

Suexx
Locationwise, you are never going to please all the people or maybe many of the people. Really you need to be as close to the majority of the people that would turn up if it was near to them. London way then:)

I wonder how many members live within 30 minutes of the location you chose this year. Quite a few. And how many turned up?

I think, to a certain extent there is a hardcore who would go no matter where it was.

Anyway, something I forgot to suggest at the AGM.
Could we have a discussion meeting at somewhere other than the AGM in six months time. Say at somewhere like a summer bash where there are loads of members. Loads of people travelled a long way to get to Bruntingthorpe but did not come to the AGM. Surely if you had a discussion for members only at a meet where you have got loads of them already, at least you are getting opinions....
And then have the agm as usual at the end of the year.

Dave
 

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Erm! I don't even know who you are! I have heard of you, but I don't think we have ever met? I have no idea how you have formed your opinion of me, and Paul, and would consider us not 'ordinary members'. Are we on the board? No! Are we moderators of the forum? No! All we do is the calendar, part arrange the Kent meets. It is only recently, that I have been trying to help Claire with the organising. It had been suggested that I do it, as Claire was going to leave her position (which she has not been able to do, since no-one else stepped forward), and the the main reason I offered to help her, but did not want the job for myself.

Paul and I are not 'precious' about the club, we just care. We also run the Kent/South East meets, along with Al Star from the SOC. Paul and I started the meets, Al Star came along in July, wanting to sort something for the SOC. I had never met the guy, but none the less, took him and introduced him to the Landlord of the pub, and still work with him now on the meets.

I would also like to point out, that at the weekend, it was commented on, and not by just one person, how friendly Paul and I are, and this was only posted earlier, from Speedmerchant, who I am glad to say is a staunch supporter of both the GTROC and the Kent South East meets

"Well done to all the award winners but also to me buddy pal(s) Paul & Sue.

To add to their sucesses they were also one of the first members to make me feel very welcome & 'actually' belong when I started attending/doing 'more' events representing the GTROC.

Well done guys as you both deserve it."

We have also had other comments from 'the other side' as to how friendly the pub meets are!

John our lovely chairman, helped with our charity bbq, and came down to host the event, Claire helped me to get the event featured in Banzai! Hissing Syd, tries to come to as many of the Kent/South East meets as poss! Ravenheart, who is SOC, but has decided to join the GTROC, helps so much with the meets, and is always there, quite often before Paul and I helping to try and make any 'newbies' feel welcome.

Peter, I am sorry, but you are more than an 'ordinary member', not only have you or still do arrange all the trackdays as the GTROC rep. You are also a moderator of the forum. Paul and I are waaay down the list from you. And yet, still we get thought of like that!

I really don't understand your attitude toward me! I assumed, that as a paid up 'ordinary' member, my view should count as much as anyones!

Suexx
 
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